e-Stamping Services by StockHolding

Date Published: March 11, 2022

Stock Holding Corporation of India Limited (StockHolding) has been authorized by the Government of India, Ministry of Finance, Department of Economic Affairs to design and operate the Computerized Stamp Duty Administration System (C-SDAS) or e-Stamping as Central Record Keeping Agency (CRA) for collection of non-judicial stamp duty in India.

Subsequently, StockHolding designed the e-Stamping System which is a web based software application incorporating several security features. e-Stamping is a secure way of collecting stamp duty and remitting the same to State Government.

e-Stamping is a leading edge internet based application which provides convenience to the public of stamping their documents without undergoing the hassles associated with the physical stamp paper. The e-Stamp Certificate which replaces the physical stamp paper is secured and tamper-proof. With e-Stamping, the public at large gets a fast and convenient system.

Salient features:

  • Web enabled system available round the clock.
  • Online Verification of the e-Stamp Certificate is available to the citizens  on www.shcilestamp.com and Mobile Application of Stock Holding “e-Stamping”
  • MIS Reports available under various heads for Government.
  • Single e-Stamp Certificate of exact denomination replaces multiple physical stamp papers thereby saving on space and is also environment friendly.
  • Available through various modes of payments e.g. Cash / Cheque / RTGS / NEFT/ FT / DD, etc.
  • Option of paying additional Stamp Duty is available to citizens.
  • Data is captured and stored in a central database which is highly protected with intrusion prevention and firewalls.
  • Consolidated and reconciled remittance to the State Government.

Security Features:

  • UIN (Unique Identification Number):- It is a 20 Digit Alphanumeric unique number generated once in the lifetime of the system
  • 2D Bar Code: – All the important information of e-Stamp Certificate is encrypted in a 2D Bar Code and can be accessed using a Bar Code Scanner.
  • Transaction Details:- Name of the First Party, Second Party, Address, Article Number, Consideration Price, Stamp Duty Amount, Stamp duty Paid by are captured to prevent any misuse. The data so generated is available for all times to come.
  • e-Stamp Certificate is printed on secured stationery depending on State specific requirements.
  • e-Stamp certificate is verifiable by citizens on the internet. Moreover the same can be verified and locked by the Sub Registrar. This ensures total transparency and there is no possibility of any misuse and prevents revenue leakage.

Modes of e-Stamping available to the citizens (as approved by the State Governments):

A) Through an Authorised Collection Centre ( ACC ) /Stock Holding Counter

  • Citizen submits the duly filled application form at the ACC/Stock Holding Counter along with the Stamp duty amount. Authorized Collection Centres are Banks, Financial Institutions, Licensed Stamp Vendors, Citizen Service Centre, Cooperative societies etc. as approved by the State Governments.
  • Relevant details are entered in the system
  • e-Stamp Certificate is generated
  • Print out of the e-Stamp certificate is handed over to the Citizen

B) Online payment and Printing

  • Citizen has to do a one time registration for generation of Login Id and password at www.shcilestamp.com
  • Account activation done through the link provided on registered email Id
  • Citizen has to enter relevant details in the system like Name, Property details, Amount etc. The stamp duty amount and the Article are as approved by the State Government.
  • Citizen can make an online payment through Net banking /Debit Card/ RTGS/NEFT.
  • Once payment is successful, system will generate receipt number
  • Citizen can print the e-Stamp Certificate

C) Online payment and Collection of e-Stamp certificate from the nearest Stock Holding Centre

  • Citizen has to do a one time registration for generation of Login Id and password at www.shcilestamp.com
  • Account activation done through the link provided on registered email Id
  • Citizen has to enter relevant details in the system like Name, Property details, Amount and select Stock Holding centre convenient to him for collecting the e-Stamp certificate.
  • Citizen can make online payment through Net banking /Debit Card/ RTGS/NEFT.
  • Once the payment is successful, system will generate payment acknowledgement.
  • Citizen visits the selected Stock Holding centre and collects the print of the e-Stamp Certificate.

D) Online payment and Home Delivery of e-Stamp certificate

  • Citizen has to do a one time registration for generation of Login Id and password at www.shcilestamp.com
  • Account activation done through the link provided on registered email Id
  • Citizen has to enter relevant details in the system like Name, Property details, Amount etc. and address for delivery.
  • Citizen makes online payment of Stamp duty through Net banking /Debit Card/ RTGS/NEFT plus applicable courier charges.
  • Once payment is successful, system will generate receipt number.
  • Stock Holding branch will print the e-Stamp Certificate and courier the same to address provided.

Benefits to Government:

  • Safe & secure collection mechanism
  • Complete Audit Trail
  • MIS Reports
  • No leakages in revenue
  • Storing of data till perpetuity
  • Online verification facility
  • Cost savings- Saving on manpower costs, storage, security and transportation cost

Benefits to Public:

  • Easy availability
  • No artificial scarcity
  • No menace  of premium payment
  • System is available round the clock
  • Safe and secured way of paying stamp duty
  • Online Verification facility to the public
  • Online payment and printing of e-stamp certificate
  • Flexible denomination
  • No limitation on the amount
  • Facilitates exact stamp duty payment

Reach:

Currently, e-Stamping is operational in 23 States/ UTs. Gujarat was the first State to launch e-Stamping in the year 2007. The latest state to implement e-Stamping is Meghalaya where the same has been inaugurated in Nov 2021. StockHolding has a network of service providers called Authorized Collection Centres which includes Banks, Financial Institutions, Licensed Stamp Vendors, Citizen Service Centres and Cooperative societies etc.

Court Fees (Judicial Stamp Duty):

Judicial stamp papers are generally used for a legal purpose or for court cases. The Judicial stamp papers are also commonly known as court fee stamp paper. The case may not be admitted without payment of court fees. In India historically this can refer to adhesive stamps that are attached to court documents which acknowledge the payment of court fees.

e-Court Fee system as designed by Stock Holding Corporation of India Limited is a web based application that provides the citizens the convenience of paying court fees electronically. e-Court fee is a pre-requisite for paperless courts and e-filing of cases. . E-Court Fee is operational in 16 States and Hon’ble Supreme Court of India has also implemented e-Court fees system.

Modes of e-Court fee payment  

a) Authorised Collection Centre ( ACC ) / Stock Holding Counter

  • Citizen submits the duly filled application form at the ACC/ Stock Holding Counter and pays the Court Fee by Cash/ Cheque/ DD/ NEFT/ RTGS
  • Relevant details are entered in the system
  • e-Court Fee receipt is generated
  • Print out of receipt is handed over to the Citizen

b) Online

  • Litigants / Advocates  has to do one time registration for generation of Login Id and password at www.shcilestamp.com
  • Account activation done through the link provided on registered email Id
  • Litigants / Advocates  has to enter relevant details in the system viz Name of Litigant and Court fee Amount
  • Litigants / Advocates makes online payment through Net banking or Debit Card
  • Once payment is successful, system will generate e-Court fee receipt number
  • Litigants/Advocates print the e-Court Fee Receipt online

Salient features:

  • Web enabled system available round the clock
  • Easy accessibility through SHCIL centers in designated Court complexes and through Online mode
  • Unique e-Court fee receipt number with Bar code is generated
  • e-Court fees receipt can be verified  by Government,  Court officials or Citizens on StockHolding’s website www.shcilestamp.com
  • Locking – Court officials can verify and lock/deface the e-Court fee receipt presented so that same cannot be re-used
  • MIS Report – System provides various MIS reports to the Government/Court officials
  • Integration –e-Court fees system has been integrated with Court systems for a few states which enables locking of an e-Court fee receipt, capturing of case details in the e-Court fee module without manual intervention
  • Fund Reconciliation and Remittance  – StockHolding reconciles e-Court fee collected and remits the  payment to the designated  account of the Government
  • Single e-Court Fee receipt of exact denomination replaces the requirement of multiple physical judicial stamp papers thereby saving on space and being environment friendly.

Benefits to the Government& Courts

  • Facilitates establishment of Paperless Courts
  • Pre requisite for e-filing of cases in Courts
  • Single point remittance to Government
  • Space, Manpower and consequent Cost Saving
  • Complete Audit trail available
  • MIS reports of various kinds available
  • Information is stored in electronic form and hence retrieval is easy

Benefits to Public

  • Availability of Single Court Fee receipt of exact denomination, irrespective of amount
  • Easy accessibility – e-Court fee receipts are available at Stock Holding centres located in designated Court premises and Online.
  • Ease – Citizens can make payment through Cash, Demand Draft, Cheque, RTGS, NEFT and Account to Account transfer
  • Online verification of genuineness of e-Court fee receipt

e-Registration fees and associated fees/charges Collection system

Registration Fees – Registration Fees is a fee payable to the State Government for registration of a document/instrument as per their schedule of charges. State Government also charges various other fees like Service Charges, Mutation Fees, Pasting Charges, Scanning charges, Search Fee, Copy Fee etc. when the document is presented for Registration. Registration fees and other associated fees are traditionally accepted by the State Government mostly in Cash at the time of Registration.

e-Registration Fees Collection system :

StockHolding has developed the e-Registration Fee Collection system to collect Registration fee and other fees as an e-Governance initiative and Ease of Doing Business (EODB) in line with requirements of the various State Governments. It is a secured electronic way of collection of Registration Fees along with the other Charges and remitting the same to the State Government in respective heads as a single entry.  E-Registration Fee system is operational in 6 States / UTs

Modes of e-Registration fee payment  available to the citizens ( depending upon the State Governments ) :

Through Authorised Collection Centre ( ACC ) /Stock Holding Counter

  • Citizen fills up the Application Form.
  • Citizen submits the duly filled form at the ACC/Stock Holding Counter and pays the Registration fee by Cash/ Cheque/ DD/ NEFT/ RTGS.
  • Relevant details are entered in the system
  • e-Registration fee receipt is generated
  • Print out of receipt is handed over to the Citizen

Online

  • Citizen has to do one time registration for generation of Login Id and password at www.shcilestamp.com
  • Account activation done through the link provided on registered email Id
  • Citizen has to enter relevant details in the system like Name, Property details, Amount etc.
  • Citizen can make online payment through Net banking /Debit Card/ RTGS/NEFT.
  • Once payment is successful, system will generate receipt number.
  • Citizen can print the e-Registration Fee Receipt

Salient features:

  • Web based secure system.
  • Easy accessibility.
  • Faster processing.
  • Unique e-Registration fee receipt number with Bar Code.
  • Verification and locking facility available to Sub-Registrar Officials.
  • Provision for issuance of additional receipt which is linked to base receipt in case of short payment by citizen.
  • Provision for marking the receipt as canceled by the refunding authority on refund.
  • Single certificate for e-stamping and registration fee payment available to the State on demand (available in the State of Bihar).  
  • Various MIS reports available to the Government Officials.
  • Data is captured and stored in a central database available till perpetuity.

Benefits to the Government

  • A step towards State Government’s vision to have Cashless Sub-Registrar Offices (SRO)
  • Risk Mitigation as there is nil cash transactions.
  • Facilitate collection of other charges like Copy Fees, Search Fees, Service Charges etc. along with the Registration fees in a single receipt as per requirement of the State Government.
  • Single window services – e-Registration fee receipt can be generated from existing e-Stamping Authorized Collection centres (ACC) / Stock Holding counter  (as permitted by State Governments)
  • A part of e-Governance projects being implemented by various State Governments.
  • Online verification and locking/ defacing of e-registration receipt at Sub-Registrar office
  • Cost Saving – Productive utilization of existing manpower involved in Cash handling, Safekeeping and reconciliation of records
  • Single certificate for e-stamping and registration fee payment has reduced work burden in Sub Registrar offices in State of Bihar.
  • Reconciliation: Stock Holding collects the above fees and charges on behalf of the State Government, reconcile the same and deposit the same in various Head of Accounts of State as a single entry.
  • Online MIS reports of various kinds available to Government officials as per hierarchy.
  • Stock Holding has also integrated e-registration fee system with Registration software of the state for verification and locking.

Benefits to Public

  • Points of Presence – Easily available from existing e-Stamping ACCs/ Stock Holding counters (as permitted by State Governments). Citizen does not have to go to multiple offices and is convenient to the public.
  • Online Options –Online option allows online data entry, payment, generation and printing of the e-registration receipt from the convenience of Home/Office.
  • Citizens can pay Registration Fee and other charges like Copy Fees, Search Fees, Service Charges etc. in a single receipt saving them the hassle of making payments at multiple windows.
  • The system also facilitates payment of Registration fees where the stamp duty is not payable. The e-Registration Fee Collection System also caters to those who have not paid Stamp Duty through e-Stamping.
  • Multiple payment options – Apart from Cash and Cheque, Citizens can make payment through digital payment options viz. NEFT/RTGS/Netbanking/POS.


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